Legal Notices


GOAL.            The goal of the Small Town America Civic Volunteer Award Program (the “Contest”) is to honor 100 extraordinary public service volunteers or volunteer organizations in smaller localities with populations under 25,000. As part of this effort, CivicPlus, LLC (referred to herein as “CivicPlus” or “Sponsor”) is sponsoring the Contest in which the chief elected official (or his/her designee) from any US locality can nominate any citizen or citizen organization that makes a difference in their community, by using the Contest’s online nomination form.  The nominating official must submit a statement describing the nominees’ outstanding volunteer service and/or recruitment efforts. The Contest is designed to promote civic volunteerism by recognizing and supporting “hometown heroes,” and by promoting best practices designed to spur a cadre of new civic volunteers to fill these vital roles.

ELIGIBILITY.            The Contest is open only to all local elected official government representatives who are an authorized representative of a small United States locality with a population of less than 25,000 as of the date of entry, that sign up  online  at (“Contestant”). The Contest is only open to Contestants who are at least 21 years of age, legal residents of the United States, and an authorized representative of a small locality with a population of less than 25,000. Employees of CivicPlus, their respective affiliates, subsidiaries, advertising and promotion agencies, suppliers and their immediate family members and/or those living in the same household of each are not eligible to participate in the Contest. The Contest is subject to all applicable federal, state and local laws and regulations. Void where prohibited by law. All winners shall sign and return to CivicPlus an Affidavit of Eligibility attesting to their eligibility as required herein and a 1099.  CivicPlus’ determination of eligibility, in its sole discretion, is final.

AGREEMENT TO RULES.            By participating, Contestants are agreeing to be fully unconditionally bound by these Terms & Conditions and represent and warrant that they meet the eligibility requirements set forth herein. In addition, by participating, Contestants agree to accept the decisions of CivicPlus, as final and binding as it related to the content. The Contest is subject to all applicable federal, state and local laws.

PROMOTIONAL PERIOD.             Entries will be accepted online starting on or about July 15, 2021 and ending October 15, 2021 (the “Promotional Period”). All entries must be received by October 15, 2021 11:59PM EST.

HOW TO ENTER.            During the Promotion Period, the Contestants will use the STACVA online nomination form found at, and follow the instructions provided to complete and submit a registration form to receive one (1) entry (“Entry”) into the Contest. Submitting an Entry constitutes Contestant’s consent to participate in the Contest and consent for Sponsor and the Contest Administrator to obtain, use, and transfer their name, address, email and other details for Contest administrative purposes. Entries must be submitted electronically through the online form.  No other methods of entry shall be accepted.  Except as noted in these Terms & Conditions, information collected for the Contest is used only for the purposes of Contest administration and winner notification, and will not be re-used, sold or shared in any manner by the Sponsor, Administrator or any third parties, unless Contestant has elected to receive addition information and Contest materials from the Sponsor or any third party. By participating in the Contest, Contestant agrees to all of the terms and conditions of the Sponsor’s Privacy Policy, which is available at In the event of any discrepancy between the Sponsor’s Privacy Policy and these Terms & Conditions, these Terms & Conditions shall control and govern.

SUBMISSION CRITERIA.            Entries must be original in content; in the English language; submitted using the online submission form; and specifically written for the Contest.  All entries are final, no revisions shall be accepted.

ENTRY LIMIT.             The Contest must be entered by submitting an entry using the online form provided on the Contest site. The entry must fulfill all Contest requirements, as specified, to be eligible to win a prize. Entries that are not complete or do not adhere to the rules or specifications may be disqualified at the sole discretion of CivicPlus. Contestants must fill in the information requested.  Contestants are limited to two (2) Entries per locality.  Contestants may not enter more times than indicated by using multiple email addresses, identities or devises in an attempt to circumvent the rules. If Contestants use fraudulent methods or otherwise attempt to circumvent the rules their submission may be removed from eligibility at the sole discretion of CivicPlus. Proper submission of all required forms constitutes acceptance of all conditions set forth in these rules.

JUDGING.            The winners will be announced on or about November 15, 2021 by CivicPlus. CivicPlus has retained the Barton Russell Group to administer the program and judge the nominations (“Administrator” or “Judges”).  The decision of the Judges is final.  Entries will be judged based on  the Contestant’s ability to convey the degree to which a nominee’s service has made a significant, lasting impact on their locality; the length of their public service; and, whether their service contributions would be considered above and beyond the “call to duty”. CivicPlus reserves the right not to award any prize(s) if, in CivicPlus’ sole judgment (based upon the Judge’s recommendation), the quality of submitted entries does not merit award(s).

PRIZES.            One first prize winner shall receive a community cash award of $20,000 for its respective community.  One second prize winner shall receive a community cash award of $10,000 for its respective community.  One third prize winner shall receive a community cash award of $5,000 for its respective community.  Localities represented by the top 100 Contestants will each receive a CivicPlus Volunteer Portal and/or a CivicPlus Volunteer Management Solution at no charge and 12 months of free subscription hosting/support services from CivicPlus. Actual/appraised value may differ at time of prize award. The specifics of the prize shall be solely determined by the Sponsor. No cash or other prize substitute permitted except at Sponsor’s discretion. The prize is non-transferable. Winner must submit a completed W-9 to receive their cash prize. The full fair market value of the prize will be reported on a 1099. Any and all prize related expenses, including without limitation any and all federal, state, and/or local taxes shall be the sole responsibility of the winner. No substitute of prize or transfer/assignment of prize to others or request for the cash equivalent by winners is permitted. Acceptance of prize constitutes permission for CivicPlus to use the winning Contestant’s name, likeness, and entry for purposes of advertising and trade without further compensation, unless prohibited by law. Any and all tie-breakers will be determined by the Judges in their sole discretion.

ODDS.            The odds of winning depend on the number of eligible entries received. However, CivicPlus reserves the right not to award any prize if the judges determine that no entries are sufficient quality to merit selection.

WINNER SELECTION AND NOTIFICATION.            Winners of the Contest will be selected by a panel of judges appointed by the Administrator. Winners will be notified via email to the email address they entered the Contest with within five (5) business days following the winner selection. CivicPlus shall have no liability for a winner’s failure to receive notices due to winners’ spam, junk e-mail or other security settings or for winners’ provision of incorrect or otherwise non-functioning contact information. CivicPlus reserves the right not to award any prizes if it is determined that no entries are of sufficient quality to merit selection. If the selected winner cannot be contacted, is ineligible, fails to claim the prize within 15 days from the time award notification was sent, or fails to timely return a completed and executed declaration and releases as required, prize may be forfeited and an alternative winner may be selected.

GENERAL TERMS.            CivicPlus reserves the right, in its sole discretion to cancel, terminate, modify or suspend the Contest should (in its sole discretion) should the administration, security, fairness or proper conduct of the Contest be affected by any force beyond the control of CivicPlus, including, without limitation, a pandemic, strike, work stoppage or non-authorized human intervention, accidents, acts of war, civil or military disturbance, natural catastrophes or acts of God, fraud, or the loss or malfunction of utilities, communications or computer (software or hardware) services. CivicPlus reserves the right at its sole discretion to disqualify any individual who tampers or attempts to tamper with the entry process or the operation of the Contest or website or violates these Terms & Conditions. CivicPlus has the right, in its sole discretion, to maintain the integrity of the Contest, to void entries for any reason, including, but not limited to; multiple entries from the same user from different IP addresses; multiple entries from the same computer in excess of that allowed by the Contest rules; or the use of bots, macros or scripts or other technical means for entering.

Any attempt by an individual to deliberately damage any web site or undermine the legitimate operation of the Contest may be a violation of criminal and civil laws and should such attempt be made, CivicPlus reserves the right to seek damages from any such person or entity to the fullest extent permitted by law.

By  entering its content and registering for the Contest, Contestants understand that CivicPlus, anyone acting on behalf of CivicPlus, or its respective licensees, successors and assigns will have the right, where permitted by law, without any further notice, review or consent to reproduce, display, publish, broadcast, distribute, and use, worldwide in any media now know or hereafter in perpetuity and throughout the World, Contestant’s entry, including, without limitation, the entry and winner’s name, image or statements about the Contest, and biographical information as news, publicity or information and for trade, advertising, public relations and promotional purposes without any further compensation. It is the Contestant’s responsibility to ensure the name, likeness, or location of any nominee may be used in the Entry.

By entering into the Contest, Contestants understand and agree that all winners are expected to enter into an agreement with CivicPlus controlling the Prizes awarded herein.

LIMITATION OF LIABILITY; DISCLAIMER OF WARRANTIES.            By entering the Contest, each Contestant agrees to release and hold harmless CivicPlus and its subsidiaries, affiliates, advertising and promotion agencies, partners, representatives, agents, successors, assigned, employees, officers and directors from any liability, illness, injury, death, loss, litigation, claim or damage that may occur, directly or indirectly, whether caused by negligence or not, from (i) such Contestant’s participation in the Contest and/or his/her acceptance, possession, use, or misuse of any prize or portion thereof, (ii) technical failures of any kind, including but not limited to the malfunctioning of any computer, cable, network, hardware or software; (iii) the unavailability or inaccessibility of any transmissions or telephone or internet service; (iv) unauthorized human intervention in any part of the entry process or the Promotion; (v) electronic or human error which may occur in the administration of the Promotion or the processing of entries; and (vi) CivicPlus publishing or displaying the Entry, including the name and location of any individual nominated in the Entry.  IN NO EVENT WILL THE RELEASED PARTIES AND/OR THEIR RESPECTIVE PARENT COMPANIES, SUBSIDIARIES, AFFILIATES, PARTNERS, REPRESENTATIVES, AGENTS, SUCCESSORS, ASSIGNS, EMPLOYEES, OFFICERS AND DIRECTORS, BE RESPONSIBLE OR LIABLE FOR ANY DAMAGES OR LOSSES OF ANY KIND, INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES ARISING OUT OF THE CONTEST, AND/OR DOWNLOADING FROM AND/OR PRINTING MATERIAL DOWNLOADED FROM ANY WEBSITES ASSOCIATED WITH THE CONTEST. IN NO EVENT SHALL THE RELEASED PARTIES’ TOTAL LIABILITY TO CONTESTANT FOR ALL DAMAGES, LOSSES, OR CAUSES OF ACTION EXCEED FIVE DOLLARS ($5.00 USD). WITHOUT LIMITING THE FOREGOING, THE CONTEST AND PRIZES ARE PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND FROM SPONSOR, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. SOME JURISDICTIONS MAY NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES OR EXCLUSION OF IMPLIED WARRANTIES, SO SOME OF THE ABOVE LIMITATIONS OR EXCLUSIONS MAY NOT APPLY TO CONTESTANT. CONTESTANTS SHALL CHECK LOCAL LAWS FOR ANY RESTRICTIONS OR LIMITATIONS REGARDING THESE LIMITATIONS OR EXCLUSIONS

DISPUTES.            The Contest shall be governed by the laws of the State of Kansas. Each Contestant knowingly and voluntarily intends and agrees that (i) the mandatory, exclusive venue for any action in any way related to or arising out of the Contest shall be resolved individually without resort to any form of class action and shall be the state and federal courts in and for Riley County, Kansas; and (ii) any and all claims, judgements and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering the Contest, but in no event attorneys’ fees. Each Contestant hereby knowingly and voluntarily waives any and all objections to venue and personal jurisdiction in the foregoing and submit themselves thereto. Each Contestant hereby waives any right it may have to assert the doctrine of forum non conveniens or similar doctrine or to object to venue with respect to any proceeding brought in accordance with this paragraph, and stipulates that the aforementioned courts shall have in personam jurisdiction and venue over them for the purpose of litigating any dispute, controversy, or proceeding arising out of or related to the Contest. Void where prohibited by law.

Class Action Waiver.            Each party agrees that an arbitrator, judge, magistrate or other similar authority may not consolidate more than one person’s claims, and may not otherwise preside over any form of a representative or class proceeding, and that nay dispute resolution proceedings will be conducted only on an individual basis and not in a class, consolidated or representative action. Contestants agree to waive any right to a jury trial to participate in a class action.

PRIVACY POLICY.            Information submitted to Administrator by any Contestant is subject to CivicPlus’ privacy policy located at

WINNERS LIST.            The winners’ names may be obtained by sending a properly stamped, self-addressed envelope to CivicPlus, LLC, at 302 S. 4th Street, STE 500, Manhattan, Kansas 66502. Requests must be received no later than December 31, 2021.

SPONSOR AND ADMINISTRATOR.            The Contest is sponsored by CivicPlus, LLC, having its principal place of business at 302 S 4th Street, STE 500, Manhattan, Kansas 66502.  The contest is administered by Barton Russell Group, LLC, having its principal place of business at 3444 Winding Oaks Drive Longboat, FL 34228.